Free tool

School trip planner

Enter your trip date and the type of trip. You'll get a suggested week-by-week checklist working back from the day, which you can tick off and print. Nothing you type leaves your browser.

Choose a date to see your checklist.

The timings are suggestions based on common practice, not rules. Your employer, local authority or academy trust may set different deadlines for approval, especially for residential, overseas and adventurous activities. See our guides on planning a school trip and risk assessments.

Cost per pupil

Add up the costs you've been quoted, then see what each pupil's share comes to. In England, trips during school hours are usually funded by voluntary contributions, so check our guide on charging for school trips before you write to parents.