Guide
How to plan a school trip: a step-by-step timeline
A month-by-month and week-by-week plan for organising a school trip, from first idea and approval through letters, payments and the day itself.
Planning guides, a trip planner and suppliers for UK schools
Plan school trips and fun days with confidence
Practical, plain-English guides for teachers, educational visits coordinators, business managers and PTA volunteers, each linked to the official guidance behind it. Use the free trip planner to turn your date into a checklist, then find venues, workshops and fun day suppliers in the directory.
Read the planning guides Open the trip planner Find a supplier
Planning guides for schools and PTAs
All guides →Guide
School trip risk assessments: what a proportionate one looks like
How to write a sensible, proportionate risk assessment for a school trip, and how to check a provider through the LOtC Quality Badge and adventure activities licensing.
Guide
School trip supervision ratios: what the rules actually say
Why there is no single legal ratio for school trips in England, how to decide staffing through risk assessment, and the EYFS ratios that do apply for early years.
Guide
Charging for school trips: what schools in England can and cannot ask for
A plain-English summary of the DfE rules on charging for trips in England, including voluntary contributions, the 50% rule and board and lodging on residentials.
Guide
How to plan a school fun day or summer fair: a PTA checklist
Everything a PTA needs to think about for a school fun day or summer fair, from permission and insurance to raffles, food, alcohol and volunteers.
Guide
Hiring a bouncy castle for a school event: safety checks and questions to ask
What to check before you book an inflatable for a school fair or fun day, based on HSE guidance, plus the questions to ask every supplier.
Guide
Funfair rides at school events: what organisers need to check
How to book fairground rides safely for a school fair or fun day, including checking ADIPS DOCs, insurance, site space, power and timings.
Guide
Choosing a residential trip: types, checks and preparing pupils
A guide to choosing the right residential for your pupils, what to check before booking, and how to prepare pupils and parents for their first time away.
Try the school trip planner → Enter your trip date and get a week-by-week checklist.
Find a supplier
All categories →Farms & Museums8 listings
Residentials & Tours4 listingsIn-School Workshops5 listings
Fun Days & Fairs12 listings
Learning Tools3 listingsListings are grouped by what you are planning. There are day-visit venues such as farms, open air museums and heritage sites, outdoor centres and travel companies for residentials, visiting workshop providers who bring history or science into your hall, and suppliers of funfair stalls, rides and inflatables for fun days and fairs. A short section covers online tools that help pupils record and reflect on a visit.
Every profile sets out what the business says it offers and where, with a link to its own website. We do not handle bookings or payments. Speak to providers directly about dates and costs, and run any choice through your school's educational visits policy, risk assessment and EVC sign-off as usual.
No matches. Try another town or service.
Questions people ask
Is Find A School Trip a booking service?
No. It is a free directory. You contact each venue or supplier through its own website, and any quote, booking or contract is between your school or PTA and that business.
Which parts of the UK are covered?
Listings are for UK schools. Venues are spread across England, Wales and Scotland, several workshop and funfair providers travel nationwide, and the online learning tools can be used anywhere.
What paperwork should we ask a venue or workshop provider for?
Most schools ask for a risk assessment, public liability insurance details and safeguarding information for visiting staff. Many venues also offer a free planning visit for teachers. Your Educational Visits Coordinator can confirm what your school or trust requires.
Can the PTA book fun day equipment, or does the school have to?
That depends on your school. Some PTAs hire suppliers in their own name and hold their own insurance, while others need the head or business manager to approve anything used on the school site. Agree who signs the contract before you book.