Guide
How to plan a school trip: a step-by-step timeline
A month-by-month and week-by-week plan for organising a school trip, from first idea and approval through letters, payments and the day itself.
8 guides
School trip and fun day planning guides
Practical, plain-English guides for teachers, educational visits coordinators, school business managers and PTA volunteers. Each one links to the official guidance it draws on.
Guide
School trip risk assessments: what a proportionate one looks like
How to write a sensible, proportionate risk assessment for a school trip, and how to check a provider through the LOtC Quality Badge and adventure activities licensing.
Guide
School trip supervision ratios: what the rules actually say
Why there is no single legal ratio for school trips in England, how to decide staffing through risk assessment, and the EYFS ratios that do apply for early years.
Guide
Charging for school trips: what schools in England can and cannot ask for
A plain-English summary of the DfE rules on charging for trips in England, including voluntary contributions, the 50% rule and board and lodging on residentials.
Guide
How to plan a school fun day or summer fair: a PTA checklist
Everything a PTA needs to think about for a school fun day or summer fair, from permission and insurance to raffles, food, alcohol and volunteers.
Guide
Hiring a bouncy castle for a school event: safety checks and questions to ask
What to check before you book an inflatable for a school fair or fun day, based on HSE guidance, plus the questions to ask every supplier.
Guide
Funfair rides at school events: what organisers need to check
How to book fairground rides safely for a school fair or fun day, including checking ADIPS DOCs, insurance, site space, power and timings.
Guide
Choosing a residential trip: types, checks and preparing pupils
A guide to choosing the right residential for your pupils, what to check before booking, and how to prepare pupils and parents for their first time away.